Privacy Policy

PRIVACY POLICY / GDPR POLICY

Privacy Statement Summary:

Who will use my data?
What for?
What will happen if I contact you?
What data will be stored?
What data will be shared?
How long?
Who can access my data?
How is my data kept secure?

General Data Protection Regulation (GDPR)

We are a Data Controller of your information.

Core Tech Recruitment legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information:

Core Tech Recruitment needs to perform a contract with you
You have given Core Tech Recruitment permission to do so
Processing your personal information is in Core Tech Recruitment legitimate interests
Core Tech Recruitment needs to comply with the law

Core Tech Recruitment will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information, we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

The right to access, update or to delete the information we have on you.
The right of rectification.
The right to object.
The right of restriction.
The right to data portability
The right to withdraw consent

Privacy Statement

Your privacy is critical to us. Likewise, we have built up this Policy with the end goal you should see how we gather, utilise, impart and reveal and make utilisation of individual data. The following blueprints our privacy policy.

Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
We will gather and utilisation of individual data singularly with the target of satisfying those reasons indicated by us and for other good purposes, unless we get the assent of the individual concerned or as required by law.
We will just hold individual data the length of essential for the satisfaction of those reasons.
We will gather individual data by legal and reasonable means and, where fitting, with the information or assent of the individual concerned.
Personal information ought to be important to the reasons for which it is to be utilised, and, to the degree essential for those reasons, ought to be exact, finished, and updated.
We will protect individual data by security shields against misfortune or burglary, and also unapproved access, divulgence, duplicating, use or alteration.
We will promptly provide customers with access to our policies and procedures for the administration of individual data.
Your privacy is critical to us. Likewise, we have built up this Policy with the end goal you should see how we gather, utilise, impart and reveal and make utilisation of individual data. The following blueprints our privacy policy.
Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
We will gather and utilisation of individual data singularly with the target of satisfying those reasons indicated by us and for other good purposes, unless we get the assent of the individual concerned or as required by law.
We will just hold individual data the length of essential for the satisfaction of those reasons.
We will gather individual data by legal and reasonable means and, where fitting, with the information or assent of the individual concerned.
Personal information ought to be important to the reasons for which it is to be utilised, and, to the degree essential for those reasons, ought to be exact, finished, and updated.
We will protect individual data by security shields against misfortune or burglary, and also unapproved access, divulgence, duplicating, use or alteration.
We will promptly provide customers with access to our policies and procedures for the administration of individual data.
We are focused on leading our business as per these standards with a specific end goal to guarantee that the privacy of individual data is secure and maintained

Third Party Privacy Policies

Core Tech Recruitment's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

Core Tech Recruitment does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Key Points:

What personal information do we process? When you use our services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the services and features you want to use.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

Names
phone numbers
email addresses
mailing addresses
job titles
Usernames
contact preferences
CV's

Do we process any sensitive personal information? We do not process sensitive personal information.

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties when you use our services and you have agreed and sign our GDPR consent for sharing it with our clients or/and candidates.

How do we keep your information safe? We have organisational and technical processes and procedures, along with a Internal Operating system, in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, security and improperly collect, access, steal, or modify your information.

Your Rights

Depending on where you are located geographically, the applicable privacy law may have certain rights regarding your personal information. You may instruct us to provide you with or remove any personal information we hold about you at any time. You may instruct us not to process your personal data for marketing purposes by email at any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.) If you do grant consent, please note you can withdraw your consent to all or any one of the above purposes at any time by contacting unsubscribe@core-tech-recruitment.com

Please note that all processing of your personal data will cease once you have withdrawn consent, but this will not affect any personal data that has already been processed prior to this point. Please allow up to 30 days to process.

How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

Consent

By requesting our services or and signing our GDPR consent form you hereby consent to our Privacy Policy and agree to its terms.

We may need to share your personal information in the following situations:

Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Business Partners. We may share your information with our business partners to offer you certain job opportunities, or to successfully place you on a permanent contract with one of our partners. In those instances, you will be notified, as this will also be for your best interests.

How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than users choose how long they want us to keep their data.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How Do We Get Information?

Personal data we collect:

Candidates

When you register with us as a candidate to provide work finding services to you, you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.

If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.

We also obtain personal data about you from third parties, including:

referees - when you are offered a job;
former employers - to confirm dates of employment;
educational institutions - to check your academic qualifications;
the Disclosure and Barring Service or Disclosure Scotland - if we need to obtain details of unspent criminal convictions;
credit reference agencies - if we need to check your financial standing;
publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.

Prospective Candidates

We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

Prospective Business Clients

We collect your contact details and data relating to your function or position to establish commercial relationships with your company.

Clients

We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.

If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.

We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.

Suppliers

We typically collect your name and contact details as a business contact for your organisation.

Providing your personal data

In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.

How we use your personal data:

Candidates

We use your personal data to:

provide you with work finding services;
communicate with you;
enable you to upload your CV and apply for jobs;
personalise your experience by creating a candidate profile;
enable us to monitor equality and diversity;
provide you with interviewing and salary advice and
send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.

We also run targeted and relevant banner advertising on our website, email marketing campaigns and within your social networks to present you and people like you with jobs and content that we believe will be of interest. We target these ads based on your previous interactions with our website, emails and through your engagements with our consultants. Your interaction with our ads may be used to measure the effectiveness of our ad campaigns and to improve our marketing strategy. This processing is carried out via Cookies and only if you have previously provided consent.

Prospective Candidates and Business Clients

We use your personal data to:

determine if you may be interested in our services and how we can assist you;
to contact you and find out if you are interested in our services.

Clients

We use your personal data:

to provide recruitment services to you;
to communicate with you;
to get feedback from you on our services through client satisfaction surveys, in order to improve our services and to develop new services;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes

Suppliers

We use your personal data:

to communicate with you;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes.

You can unsubscribe from receiving marketing communications from us, using the unsubscribe methods contained in communications we send to you or by contacting us.

Legal Grounds for processing your Personal Data

Under the UK GDPR, we rely on the following legal grounds to process your personal data:

(a) Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;

(b) Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.

providing our services to you;
responding to your requests and enquiries (the legitimate interest of the Companies in this case is to maintain a constant and updated communication with clients and candidates, which is part of any commercial relationship);
optimising the performance of our website and user experience;
informing you about our services (job opportunities, industry reports and insights, events, promotions and competitions (the legitimate interest of Page is to inform clients and candidates about similar services and products);
ensuring that our operations are conducted in an efficient manner;
providing satisfaction surveys of our services; and
contacting prospect business clients in order to establish commercial relationships with business clients (the legitimate interest of Page is to maintain relations of any kind with the company where the contact person works).

We have performed a legitimate interest assessment in order to confirm that our interests are not overridden by your interests or fundamental rights and freedoms, you can ask for this assessment using the contact details below.

(d) Consent In some circumstances, we will ask for your consent to process your personal data in a particular way – particularly to manage your marketing preferences or when we run talent trends surveys. For example, if you register for a job, we will offer you the possibility of registering for similar job alerts. To the extent that we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. Please contact us, if you would like to withdraw your consent.

Automated Decision Making

We do not take decisions based solely on automated processing; there is always human intervention before taking a decision.

We perform the following profiling based on candidate’s personal data:

Carefully search and select within our customer database filtering CVs when we receive many applications for roles that we advertise. Our consultants then analyse all the CVs available, previously screened, and deliver a smaller pool of candidates by matching the key words in candidates’ CVs and ranking the candidates according to their suitability for the role.

Please note that none of this profiling activities produce legal or similar significant effects to candidates.

Who we share your personal data with?

In certain circumstances we will share your personal data with:

Third Parties

If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.

We also share your personal data and, where necessary, special category data with third party service providers who perform services and functions on our behalf, such as:

conducting employment reference checks;
conducting qualification checks;
carrying out criminal convictions checks (as required);
verifying details you have provided from third party sources;
conducting psychometric evaluations or skills tests;
hosting personal data for us;
providing professional advice to us;
providing data analytics to us;
carrying out testing and development work on our business technology systems;
administering surveys or competitions on our behalf;
assisting us to communicate with you; and providing research and mailing house or other direct marketing services.

We contractually require minimum standards of confidentiality and data protection from our third party service providers. If we need to send personal data outside the EEA, we will ensure that adequate safeguards are in place, such as the Model Clauses.

How to contact us

General Information, queries & complaints

Our Data Protection officer welcomes communication around our policies and practices and can be directly contacted on the details below.

To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from us, you can:

Email us and request to Unsubscribe at: unsusbcribe@core-techrecruitment.com

Write to us at:

Core Tech Data Controller Officer

1st Floor Office,

3 Hornton Place

London, W8 4LZ

Core Tech has a dedicated representative who can be approached for any questions, comments and requests regarding this privacy policy or our Data Privacy Management System.

If you have unresolved concerns, and you live or work in the UK or believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:

Telephone: 0303 123 11113
Website: https://ico.org.uk/concerns/

Post - Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

If you live or work outside the UK, or you have a complaint concerning our activities outside the UK, you may prefer to lodge a complaint with a different supervisory authority. A list of relevant authorities in the EEA can be accessed online.

If you have unresolved concerns about a personal data breach and you live or work in the EEA, you can contact our appointed EU representative under Article 27 of the EU GDPR.

Our EU Representative:

Under Article 27 of the GDPR, we have appointed an EU Representative to act as our data protection agent. Our nominated EU Representative is:

Instant EU GDPR Representative Ltd.

Adam Brogden contact@gdprlocal.com

Tel +35 3155 49700

INSTANT EU GDPR REPRESENTATIVE LTD

Office 2, 12A Lower Main Street,

Lucan Co. Dublin

K78 X5P8

Ireland

If you remain dissatisfied, then you have the right to apply directly to your local data protection authority. You can find the list at: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm

Changes to our Privacy Policy:

We keep our privacy notice under regular review to make sure it is up to date and accurate.

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